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FEES AND PAYMENT*

*rates may differ for summer conference guests. For summer conference inquiries, please contact meethere@berkeley.edu.

Sales Tax

  • University departments are exempt from California State sales tax.
  • California State and local taxes are added to purchases on non-University accounts.

Administrative Fee

  • An administrative fee will be assessed and added to the final bill for the following services: audio visual equipment, parking, rental equipment, specialty china, linens and floral arrangements, labor charges, late submissions and last minute changes.

Method of Payment

  • University departments can make payments in the form of a journal transfer; services provided are not subject to sales tax.  Payment can be faxed to: 510-642-1427 or emailed to the Catering/Events Sales Office.  A chart-string is needed in order to book a space, and all final charges will be billed to the chart-string provided.
  • Non-University individuals and business can make payments in the form of cash or check payable to “UC Regents.”  Payments should be mailed to: Cashier’s Office, 2610 Channing Way, Berkeley, CA 94720-2272.
  • An “Event Invoice” will be provided with the BEO at least 2 weeks prior to the event.
  • The balance of the total estimated cost is due 3 days prior to the event or on the day of the event.
  • Other miscellaneous and incidental charges are due within 14 days of sending of the final invoice.
  • Prices are subject to change without advance written notice if market prices beyond our control should fluctuate.

Indemnification

Association shall defend, indemnify and hold THE REGENTS OF THE UNIVERSITY OF CALIFORNIA (“THE REGENTS”), its officers, employees and agents harmless from and against any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury or damages arising out of the performance of this Agreement, but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of Association, its officers, agents or employees.

THE REGENTS shall defend, indemnify and hold Association, its officers, employees and agents harmless from and against any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury or damages arising out of the performance of this Agreement, but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of THE REGENTS, its officers, agents or employees.