Catering Policies

Please note that a final guaranteed guest count is required (7) days prior to the event date. If a final guarantee number is not provided by the due date, the last estimated number will be used as the guarantee. Cal Catering prepares food and provides seating (up to room capacity) for 5% more than the guarantee. The client is financially responsible for 100% of the final guarantee number or the actual number of guests served, whichever is greater. Changes made after the guarantee date will be assessed a late fee.
Menus must be submitted to your event sales coordinator a minimum of (30) days prior to your event. Late submissions and/or menu changes made after confirmation may incur additonal fees.

Removal of food and beverages (other than boxed lunches) is prohibited due to public health and safety guidelines set forth by the Office of Environment, Health & Safety. A service fee will be applied for food and beverages not provided by Cal Catering.
If you plan to serve alcoholic beverages at your event, please note the following:

A “Service of Alcoholic Beverages” form (provided by your event sales coordinator) must be signed and completed prior to your event. We require that all beverages be served by a trained Alcohol Beverage server. 

The client must purchase alcoholic beverages and arrange for delivery to Cal Catering (2601 Warring Street, Berkeley, CA 94720) at least 24 hours prior to the start of the event. Your event sales coordinator can assist with the ordering of wine, beer or spirits from one of our preferred partners but Cal Catering is prohibited from selling or purchasing alcohol. Cal Catering will accept and store alcoholic beverages for 24 hours prior to an event. Storage for more than 24 hours may be available for an additional fee. Any alcohol not consumed will be returned to the client at the conclusion of the event or stored for no more than 24 hours afterwards.

When alcoholic beverages are served, a non-alcoholic beverage must also be provided. Alcoholic beverages may only be consumed in the location designated for the event and the client is responsible for the conduct of all guests.

Cash bars or exchange of tickets for alcohol are not permitted, except when provided by a licensed bartender, which can be arranged for a fee.
All listed prices are subject to change without notice. Administrative fees, sales and unrelated business income tax will be charged when applicable. Administrative fees will apply to any services that are not directly catering-related, such as parking, AV equipment, floral arrangements, etc. Sales tax applies to all services except for linens, floral arrangements and AV equipment. Current sales tax is 9.5%, and administrative fee is 15% for AV equipment, floral arrangements, parking, specialty linens, and labor for served functions. Please note: In keeping with University policies, Cal Catering employees may not accept gratuities.